Child Safety Policies

Changing and Showering Policy

As an affiliated ECB Club Ripley Cricket Club will follow the following principles wherever possible:

Adults must not change, or shower, at the same time using the same facility as children

Adults should try to change at separate times to children during matches, for example when children are padding up

If adults and children need to share a changing facility, the club must have consent from parents that their child/children can share a changing room with adults in the club

If children play for Open Age teams, they, and their parents, must be informed of the club’s policy on changing arrangements

Mixed gender teams must have access to separate male and female changing rooms

Mobile phones must not be used in changing rooms

If children are uncomfortable changing or showering at the club, no pressure will be placed on them to do so. Instead they may change and/or shower at home.

If a breach of the provisions or principles of this Code occurs or is reasonably suspected to have occurred the Club reserves the right to take such action as it deems appropriate, including but not limited to asking the person responsible for the breach to leave the Club premises. Any disciplinary or complaint hearings in connection with a breach of these rules shall be dealt with in accordance with the disciplinary procedure as set out in the Club constitution or Cricket Section Regulations as may be amended from time to time.

 

Anti-Bullying Policy

Bullying of any kind is unacceptable. If bullying does occur, all children should be able to tell and know that incidents will be dealt with promptly and effectively

Actions to take if bullying is suspected or observed

The individual suspecting or observing bullying should:

Help the victim to speak out and tell the person in charge, who will report any concerns to the Club Welfare Officer.

Take action to ensure the victim is safe.

Reassure the victim that you can be trusted and will help, but do not promise that you will not tell what has been said.

Keep a record of what is said (what happened, by whom).

The coach or person in charge should:

Report any concerns to the Club Welfare Officer.

Talk to the bully(ies), explain the situation and try to get the bully(ies) to understand the consequence of their behaviour. Seek an apology to the victim.

Inform the parents of both the victim and the bully(ies).

Impose sanctions as necessary.

Keep a written record of action taken.

 

Transport Policy

Parents / Legal guardians are responsible for the safe and timely delivery and collection of their child for matches or training.

The Club will post all fixture information on the Club website and E-mail all parents. (Note: those who do not have Internet access should make that known to the appropriate team manager, who will provide information by letter or telephone.)

Club coaches and team managers will be responsible for the children in their care when on the Club premises or on arrival at opponents’ cricket grounds.

It is not the responsibility of the Club coach or team manager to transport or arrange to transport, the children to and from the Club or match.

The Club will obtain parent / legal guardian permission for their child to attend cricket matches as a member of the Club, including away fixtures, through the Junior Membership Form.

 

Managing Children Away From the Club

Junior Games

The Team Manager will be responsible for team players at away matches and local tournaments

Parents will be advised of the date, venue, meeting point and time of games/tournaments.

The team manager will be in possession of a written copy of the relevant emergency contact details and the medical details of all children and will be responsible for contacting parents/legal guardians and keeping them informed about an incident or emergency should one arise.

The club will provide Fixture Lists to all players of each age groups and a full list of all age group fixtures will be posted in the clubhouse.

Tours and Trips

The club does not usually arrange tours or trips.

If one is arranged then the Club Welfare Officer or a nominated representative, who is not travelling away, will be responsible for contacting parents/legal guardians and keeping them informed about an incident or emergency should one arise. This role will be known as the Club Home Contact who will be a member of the club who has been CRB checked.

The following information will be communicated to parent/s and the Club Home Contact prior to the tour or trip:

The date, times and duration of tour/trip, venue, meeting point, contact details for the Team Manager, kit and equipment requirements, details of cost (if any), arrangement for food and drink, accommodation details, name and contact details of the Club Home Contact.

 

Photography & Video Policy

Taking of photographs and videos by spectators

The Club will not permit photographs or video images to be taken by spectators at matches or at training without the consent of parents / legal guardians.

Where a parent / legal guardian is not present then it will be at the coach’s discretion whether to allow the taking photographs or video images by spectators at matches or at training .

Children will be informed if a person will be taking photographs and that if they have concerns then they can report these to a coach or a team manager.

Concerns regarding inappropriate or intrusive photography and inappropriate use of images should be reported to the Club Welfare Officer and be recorded in the same manner as any other child protection concern.

Taking of photographs and video images by the Club

The Club will not take or use photographs or video images without the consent of the parent / legal guardian and the young player. Consent will be sought on the Junior Membership Form.

The Club will take steps to ensure that these images are used solely for the purpose they are intended: aids to coaching and the promotion and celebration of the Club’s cricketing activities.

If anyone becomes aware that these images are being used inappropriately then they should inform the Club Welfare Officer immediately.

Where the Club wishes to use an image every effort will be made by the club to show the image to the parents / legal guardians and the child in advance.

If images are submitted to the press or published on the Club website then individuals will not be identified. In circumstances where there is a need to identify an individual player in the press then the permission of a parent / legal guardian will be sought beforehand.

The Club will ensure that the images they use will show children in appropriate kit (training or competition).

The Club uses video as a coaching aid, and will use appropriate care in the storing of such video clips.

Please note: the Club understands that there are circumstances under which a parent / legal guardian would not wish their child to be photographed.

Whilst the Club will do all that it can to ensure the safety of children during games, it is the responsibility of the parent / legal guardian concerned to ensure that if necessary their child is not videoed or photographed. The Club is unable to supervise individual children during cricket activities or competitions.

 

Social Media Policy

Ripley CC has adopted and follows the ECB guidance for clubs on the use of Social Media, texts and email

Coaches/Managers/ Clubs

Have separate social media accounts for cricket club related and personal use

Keep photos and personal information private

Apply Codes of Conduct and professionalism to your behaviour online, by text and email

Obtain consent before posting any personal information online – this includes photographs where an individual can be identified

Remember the picture/no name guidance for all under 18’s

Do not send text messages or emails to juniors – make arrangements via their parents

Do not send personal messages to juniors via social media.

Do not invite or accept juniors to become “friends.”

Do not send inappropriate emails, texts or post messages on social media that are offensive, nasty or derogatory in any way.

Adult Players in Open Age teams

Please be mindful of who may have access to material you share on social media.

Parents/Carers

Make sure you are aware of who your child has contact with on line and via text

Be aware of the ECB and Ripley CC’s expectations for coaches and managers and social media.

Talk to your children about using social media.

Provide your phone numbers and email address so the club can contact you.

Juniors

Keep your photos and personal information private

Conduct yourself in a respectful and courteous manner on social media as you would at home, in school or at cricket

Tell a professional or adult that you trust if you are worried or concerned about online behaviour or unwanted contact or communications

Do not send inappropriate emails, texts or post messages on social media that are offensive, nasty or derogatory in any way

Do not accept friend requests from people you don’t know or you feel uncomfortable accepting

Remember do not ask or accept a friend request from your coach, manager or an official of Ripley CC

Remember that your coach, manager or an official of Ripley CC should not be texting or emailing you directly

 

Missing Children Policy

A child going missing would be an extremely traumatic event. The following policy lays down the guide lines of the steps taken to prevent children going missing whilst in the care of the Club and the procedure that will be followed should such an event occur to ensure that an organised, efficient and panic free search is quickly organised.

Registration and Signing-Out

All children must report to the co-ordinator at the start of a training session to be signed in.

All children under 13 must be signed in by their parent/legal guardian or a designated carer.

All children 13 and over must sign themselves in and out of a training session unless this is being done by their parent/legal guardian or a designated carer.

The co-ordinator will direct the child to their particular group and coach.

The Coach will mark the child as present on their group register.

At the end of the session all children will report to the co-ordinator to be signed out.

All children under 13 must be signed out and released to the care of their parent/legal guardian or designated carer.

Procedure to be followed if a child goes missing:

The Club will ensue that the other children in their care are looked after appropriately while a search is organised for the child concerned.

The Club will inform the child’s parent/legal guardian or designated carer if present or nominate an appropriate person to telephone and advise them of the concern.

All available responsible adults will be organised to search specific areas in and around the club.

All those searching will report back to the search organiser who will remain at a specified place.

The search organiser will make a note of events and will compile a physical description of the child including approximate height, build, hair and eye colour as well as detailing the clothing the child was wearing and where/when they were last seen. (This will be needed by the police).

If the search is unsuccessful then the club will report their concern to the police no later than 20 minutes after the child’s disappearance was noted, even if the search has not been fully completed.

The Club will act on any guidance given to by the police.

If the child is located then all adults concerned including the police if they are involved by then will be informed.

All missing child incidents MUST be reported at the earliest opportunity to the Club Welfare Officer who will notify the County Welfare Officer who in turn will notify the ECB Child Protection Team.